Procurement Lead at Wits Health Consortium

Procurement Lead Recruitment

Wits Health Consortium (Pty) Ltd is a wholly owned subsidiary of the University of the Witwatersrand.

Contents

The organisation supports health research and programmatic initiatives and operates in alignment with national regulatory and donor compliance frameworks.

Position Details

Job Title: Procurement Lead
Advert Reference: Procurement Lead: 01
Type: Permanent
Location: 31 Princess of Wales Terrace, Parktown
Closing Date: 23 February 2026

Main Purpose of the Role

The Procurement Lead will oversee all purchasing activities to ensure that goods and services procured are cost-effective, high quality, and compliant with organisational standards.

The role includes supervising stock-related functions, maintaining supplier relationships, evaluating supply options, approving purchases, negotiating pricing, and ensuring full compliance with internal policies and donor requirements.

Key Performance Areas

Policy Implementation and Compliance

Implement relevant procurement policies and procedures
Provide training and support to staff on policies, procedures and SOPs
Ensure compliance with donor and provider requirements
Follow BEE supplier requirements without impacting service delivery
Provide quarterly BEE expenditure reports per supplier

Procurement and Supplier Management

Oversee and identify procurement needs
Develop and maintain a preferred supplier database
Ensure the Vendor Supplier list is up to date
Complete documentation to add vendors to the WHC supplier list
Continuously negotiate for reduced pricing and improved reseller rates
Evaluate suppliers to secure reseller and academic pricing
Attend tender briefings and compile RFQs and tender documents
Expedite material receipts and manage supplier delivery risks
Ensure correct items are delivered before sign-off

Financial and Budget Control

Procure goods and services within budgetary guidelines
Monitor and control budgets for individual and special projects
Ensure finance records align with Purchase Orders
Resolve discrepancies within required timeframes
Provide accurate pricing proposals to stakeholders

Stock and Inventory Management

Ensure adequate spare stock levels are maintained
Report weekly and monthly on stock capacity and availability
Communicate stock shortages and take corrective action
Ensure stockrooms are clean, organised and properly labelled
Monitor security and access control in storerooms
Manage delivery notebook entries for all WHC customers

Logistics and Documentation

Manage shipping of products, including online purchases
Ensure all delivery and pick-up documentation is complete
Maintain full documentation for repair of faulty equipment
Ensure communication and payment processes are compliant
Compile and maintain all procurement-related data

Minimum Requirements

Education

Diploma in Procurement

Work Experience

Minimum 3 years’ experience in Procurement

Desirable Skills and Competencies

Valid driver’s license and own transport
Ability to travel when required
Strong supplier negotiation skills
Strong administration and time management skills
Strong critical thinking ability
Elevated customer service orientation
Ability to work under pressure and meet tight deadlines
Ability to work independently and within multidisciplinary teams
High-level verbal and written communication skills
Ability to engage technically with internal teams and customers
Ability to facilitate discussions and drive consensus
Strong ownership of projects and allocated functions
Willingness to work extended hours when required

Employment Equity

In accordance with Employment Equity goals and the Employment Equity Act 55 of 1998, preference will be given to suitable applicants from designated groups.